Labels can be used as a way to categorize and filter students within StudyCoach. They can be assigned to students by coaches, department coaches, and managers. Labels are not visible to students nor to teachers.
Labels are of value because they can make the supervision of students more efficient for coaches, department coaches and managers. They can be used structurally ('Class A' e.g.) but also didactically ('Tutoring for Statistics' e.g.). In addition, labels can be used by coaches, department coaches and managers to work together on the guidance of a student ('Student referred' e.g.).
Labels can only be created by managers on root account or sub-account levels. It is possible to create a label by selection the blue words 'Manage labels' at the 'Students' tab in the manager overview. The manager will enter the page 'Manage labels'. Here, the manager can create new labels by clicking the button 'Create new label'. Think of a name for the label and pick a color. By clicking in the type area underneath color, an easy color picker is shown. It is possible to enter a color code there or to select a color you wish. Moreover, decide which (sub)account the label must be assigned to and press 'Save'. On this page, you can edit and delete labels as well.
✨ Tip: Our users often go for structural labels (class codes e.g.) as well as for didactical labels (needs tutoring e.g.). Looking for best practices for your label architecture? Please take a look at the story of ELTE.
Assigning labels (to multiple students) and/or deleting labels
As a coach, department coach or manager you can assign label(s) to a student by clicking on the label icon next to a students' name. Thereafter, you can select the label you want to assign in two ways:
- Scroll down the list of existing labels.
- Start typing the name of the correct label and it will show up automatically.
Select the correct label and click on the check mark. This label will then appear beneath the name of the student. It is also possible to assign multiple labels to one student in the same way. Moreover, it is possible to delete the label by clicking on the cross inside the label.
Would you like to add labels to multiple students at the same time? Then select the check marks before the profile pictures of the students to whom you want to assign a label. Click on the 'assign label' button at the top of the page:
Filtering students with labels
To be able to quickly and efficiently consult the students who are assigned to a specific label, a coach, department coach and/or manager can press the label button on top of the page. This button can be recognized as it is not filled with a color, but only has outlines. The students who are assigned to that label are thereafter displayed on the dashboard.
With the and/or toggle you can determine how the filter should work.
If it is set to 'And', only students with all selected labels will be shown in the list.
When set to 'Or' all students with one of the labels will be shown.
Visibility of labels
Labels are not visible to students and teachers.
Whether labels are visible and usable by the manager, department coaches and coaches of a team depends on the (sub)account on which the labels were created. Whenever a label is created by a manager in a root-account or sub-account that is higher in the hierarchy than your own account, this label is marked as 'inherited'. This means that the label is automatically visible and can be used in your own StudyCoach environment. You can not adjust or delete this label yourself. Only the creator of the label is authorized to change or delete a label. If one wishes to create a label that all coaches, department coaches and managers in your root account or sub-account can use, you (as the highest account in the hierarchy) can create a label which will then be inherited by all (sub)accounts belonging to your account.
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