Navigating to the Coaching Dashboard
The coaching dashboard provides teachers or mentors an overview of their student's activity in Portflow. The coaching dashboard is accessed through the course navigation (1) instead of the global navigation. The 'Portflow' link in the course navigation is only visible to the LTI roles Administrator, Instructor (teacher, designer or teaching assistant), Mentor or Observer, or roles derived from these base roles. Not to students. Once you click the link to Portflow in the course navigation, you immediately land on the coaching dashboard tab in Portflow (2).
Important: the coaching dashboard is not visible if you navigate to Portflow from the global navigation.
For Brightspace you can access the coaching dashboard through the navigation in the context of a course
For Canvas you can access the coaching dashboard through clicking Portflow in the course navigation.
Don't see the coaching dashboard? Make sure the steps in this article were followed.
What can I see on the Coaching Dashboard?
You see the name of the course you are currently in (3) and the number of students that are enrolled in the course. All active students are visible to all teachers, even if they are in a different section and not normally visible to you. Active students means that they have an active enrollment in the course and have accepted the course invitation.
You are able to filter the list of students based on the access level they have provided you with (4). If you have no access to the portfolio of a student at this moment, you can request it through the 'request access' button (5). You can only request access from students who are enrolled in the course you are in currently (3). If you want to request access to different students, you can do so through the 'My access and requests' tab. If you have access to a students portfolio, their name is shown in blue. Clicking their name leads you to their portfolio. The access you have been granted is shown between brackets next to the student name (6).
The student overview is normally sorted by last launch date. You can click any of the columns (7) to sort students by the property of that column, either ascending or descending (indicated by the blue arrow pointing either down or up). Evidence, Comments, Feedback requests and Progress reviews are a sum of the total activity of that student. If you are interested in student activity during a certain time period, you can get insights using the 'term' button (8). You can set a start and end date in the pop-up.
Note: The term selection can only go back as far as 1 januari 2024. The coaching dashboard is updated daily, at night.
On the coaching dashboard, you see the total activity of your students. The difference in activity between the two dates set at term (8) will be shown as a green superscript (increase) or red superscript (decrease) in the overview of student activity.
Evidence = Total number of all types of evidence pieces in the student portfolio, that have or have not been included in a collection.
Comments = Total number of comments provided by the student in a portfolio of someone else
Feedback requests = Total number of feedback requests sent by the student, both answered and unanswered
Progress reviews = Total number of progress reviews requested by the student, with and without responses.
On the coaching dashboard you can see the current status of the goals from a template (9). For students who have imported that template, have provided access to you and who filled in a self review for those goals, you can see a progress bar. This bar shows the most recent self assessment from the student on this goal. This is also true if the student has renamed that goal since importing. The progress bar is filled with the percentage associated with the rubric scale. Read more about rubric scales in this article.
If you do not want to show all goals from that template in the coaching dashboard, you can disable goals in the goal selection (10).
Goal name = Score of the most recent self evaluation on this goal.
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