Sharing the portfolio

This knowledge base will not be updated after 27 August. You can find the new knowledge base on: knowledgebase.portflow.app

When you share the portfolio, you can share with full access or only several collections. You can choose to provide access to feedback or restrict feedback visibility. Furthermore, some elements can be hidden from all visitors. The table below explains the difference between shares:

Component / Type of share	Full share	Share several collections		Hidden Can be hidden using the eye symbol. They will then only be visible to you	Restricted feedback visibility A portfolio can be shared with either access to everyone's feedback, or only the feedback from the portfolio owner and specific visitor
Portfolio homepage (including your personal introduction)	✓	✓
Collections	Non-hidden collections are visible	Only shared collections		Can be hidden: Hidden collections are only visible to yourself
Evidence in shared collections	Evidence not linked to a collection is only visible to you	✓
Goals linked to a collection	✓	Feedback tab only visible to full shares
Received feedback on evidence, collections	✓	✓		Can be hidden: Hidden feedback is only visible to yourself	Can be restricted: only feedback by yourself and that visitor is visible
Progress reviews	✓	Only visible for full shares			Can be restricted: only reviews by yourself and that visitor are visible

Sharing the portfolio can be done with other Canvas or Brightspace users or an external user.

Manage who you have shared your portfolio with

Via the homepage

By clicking 'Shared with:' on the homepage of your portfolio or the collection homepage, you can see a list of users with whom you have shared your portfolio or your collection. In this screen, you can see:

• If this user has not yet accepted, their name will be labeled with '(pending)', (1) 
• The date on which the access will automatically be revoked, including the possibility to extend (2)
• The possibility to revoke access (3).

When someone declines access or the access is revoked, their name will disappear from the list.

Via 'my access and requests' 

It is possible to get an overview with whom you have shared your portfolio. Go to the 'My access and requests' page, specifically the 'Shared items tab. There are two headings in this tab: 'Shared with me' and 'Shared by me'.

Under the heading 'Shared by me' you will see a list of people with whom you have shared collection(s) or your entire portfolio. You can also find the start and end dates on which access is granted for this person. You can extend or revoke access using the three dots.

The lock symbol is shown for visitors who have restricted feedback visibility. This visitor will be able to see their own and your feedback and progress reviews. The house symbol is shown for external visitors (who do not have a Canvas or Brightspace account).