Teacher confirmation (bèta)

TABLE OF CONTENTS

• What, who and how of teacher confirmation
• 1. Request confirmation (admin)
• 2. Confirm or decline (teacher) 
• 3. Monitor, change, or reset a confirmation (admin)

Teacher confirmation

The teacher confirmation feature helps you verify whether planned teachers will actually attend their meetings. Instead of tracking confirmations via email or spreadsheets, Eduframe lets teachers confirm or decline, and admins monitor and manage confirmation status.

If you are looking for general guidance on scheduling, check out the article on scheduling or meetings and subevents.

This is a premium feature in bèta. Contact support in case you are interested.

What is teacher confirmation?

Teacher confirmation adds a confirmation lifecycle to planned teachers on a meeting:

• admins can request a response,
• teachers can confirm or decline,
• admins can see the status and take action if needed.
  
  

This is especially useful when teachers are part-time, freelance, or guest lecturers, and you need certainty that they will show up.

Who is this for?

• Admins / planners: request confirmation, monitor responses, and intervene when needed.
• Teachers: confirm or decline meetings they are planned for.

How it works (confirmation statuses)

A planned teacher can have one of these statuses:

• Pending (response requested, waiting for the teacher)
• Confirmed
• Declined

Teachers can see their requests in the portal and filter on their status (example below).

1. Request confirmation (admin)

Confirmation can be requested per teacher, from the meeting or subevent drawer.

1. Open a meeting or subevent (Edit meeting)
2. Go to Teachers
3. For the teacher you want to request confirmation from, open the ⋮ (actions) menu
4. Click Request confirmation

After requesting confirmation, the teacher’s status becomes Confirmation pending and the teacher will see the meeting under their confirmation requests in the teacher portal and receive an email asking for their response.

Example (meeting drawer actions and statuses):

2. Confirm or decline (teacher) 

Teachers can respond to meeting confirmation requests in the teacher portal:

1. Open Meeting confirmation.
2. Find the meeting.
3. Click:
   • Confirm to accept the planning, or
   • Decline if they cannot attend.

After responding, the request will move from Pending to Confirmed or Declined.

3. Monitor, change, or clear a confirmation (admin)

Monitor status while scheduling

Admins can monitor confirmation status while scheduling, so they can:

• quickly spot Declined teachers and plan a replacement,
• see which meetings are still require Confirmation from the Meeting list.

Change status manually (admin) 

Sometimes a teacher confirms outside Eduframe (e.g. via phone/email), or you want to correct a status.

From the ⋮ menu in the meeting drawer (per teacher), choose Set confirmation status and set the correct status.

Reset status (admin) 

If meeting details change and you need a fresh confirmation or just want to remove it, use Clear confirmation status from the same ⋮ menu.

More information

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