Set a teacher to an inactive status

TABLE OF CONTENTS

• 1. When should you set a teacher to inactive
• 2. What happens when a teacher gets the inactive status? 
• 3. Things to pay attention to when setting a teacher to inactive 
• 4. What is the difference between an inactive teacher or deleted teacher?

1. When should you set a teacher to inactive

There can be multiple reasons why a teacher should have the inactive status: 

• Due to long-term illness or career break: this person will return (when is unclear)
• Due to missing certain certifications required for teaching. Teacher does not have a contract for teaching. This person will return after a specific date.

2. What happens when a teacher gets the inactive status? 

An inactive teacher:

• Won't have permission to login to Canvas (as a teacher), they still can login as a student
• Won't have permission to login to the teacher portal in Eduframe.
• Can be planned on a course/meeting/subevent just like a normal teacher. They will have "(Inactive)" added to their name to inform admins.
• Will be visible in the teacher table. They will have "(Inactive)" added to their name to inform admins.
• Will still be part of email tags that include teachers (e.g the Course: teachers tag to send an email to all course teachers). 
• Will still be visible in the course cards on the student portal if an inactive teacher is planned for the specific course. 
• Will still be synced to the website (Wordpress plugin). 

3. Things to check when setting a teacher to inactive 

• Go to the teacher planning in Eduframe to check whether an inactive teacher is still planned on current of future meetings/sub events. Decide whether you want to replace those teachers or not. 
  
  
• Go to the teacher page in Eduframe to check whether an inactive teacher is still planned on current of future courses. Decide whether you want to replace those teachers or not. 
  
  

4. What is the difference between an inactive teacher or deleted teacher?

The difference is that the information of an inactive teacher will be saved in Eduframe. An inactive teacher can be set to active again.

• The teaching history will be saved in Eduframe. So the teacher stays planned on all courses/meetings/sub-events.
• The teachers will be removed from all courses in Canvas when set to inactive. When you activate a teacher again this will be reverted again.
• Teacher information will still be saved

When you delete a teacher, the teacher will be removed from Eduframe (this action can't be undone). 

• All teacher information will be removed (and can't be restored)
• The teacher will be removed from all (also old) courses/meetings/sub-events in Eduframe
• The contact linked to this teacher won't be removed. 

Teacher information includes: 

• Teacher files
  
• Employee number 
• Teacher labels 
• Short description
• Biography
• Avatar 
• Teacher custom fields