Canvas LMS - Integration

TABLE OF CONTENTS

• Set up connection Eduframe and Canvas
• Canvas settings in Eduframe
• Sync information from Eduframe to Canvas
  • What information will sync from Eduframe to Canvas?
  • What happens after changes in Eduframe to Canvas?
• Course completion in Canvas to Eduframe
• How can you merge double users in Canvas? 
• FAQ Eduframe-Canvas integration
• More information

It is possible to connect Canvas LMS with Eduframe. During the implementation of Eduframe and/or Canvas, the Drieam consultant will support with setting up this integration. But there are also some things that you can set up yourself.

Set up connection Eduframe and Canvas

If you want to set up the connection between Eduframe and Canvas, you can find the information here. 

(Setting up the connection is not possible without Drieam involvement and is incorporated in the implementation proces). 

As part of the connection between Eduframe and Canvas, you can set up a SSO (single sign on). This means that the credentials created for Eduframe will also be used for logging in for Canvas. The set up will be done within the implementation together with a Drieam consultant. Read more about it in the article. 

Canvas settings in Eduframe

After setting up the Eduframe/Canvas connection, you can configure the Canvas plugin. 

• Login as admin in Eduframe
• Go to Settings
• Click on 'Plugins'
• Click on 'Canvas'

Settings

Course name

Eduframe will push the name of the course template and other things through to Canvas. In the plugin settings tab you can define what will be part of the name of the planned course. You can choose between or additional: startdate (multiple variants), location, variant, course name (course template name)

Checkboxes

There are 4 other options you can enable or disable:

1. Sync meetings: synchronises Eduframe meetings to Canvas

Note: Syncing meeting does not include subevents)

Roles 

Next to the general information you can also do a hard sync or you can define the course names and configure teacher roles. 

• Teacher Role (Default)

  In Eduframe you have a standard teacher role. This role is default connected to the teacher role in Canvas. You need to have the 'teacher roles' feature activated in your Eduframe environment to be able to use this. If you want to create different teacher roles in Canvas, you can also enable this in Eduframe. See the next part how to set this up: 
  
  

• Teacher Roles

  In Eduframe you can create teacher roles. They will have the same permissions, but another name. You can find more about that in this Teacher Roles article. The Eduframe teacher roles can be connected to custom roles in Canvas. The course roles that you want to fill in here and connect with Eduframe must have the exact same name as in Canvas is registered. You can find this information in Canvas as an admin under Permissions.
  When they are filled in and saved, a teacher role in Eduframe is connected to a role in Canvas automatically.
  
  

  Note: When mapping Eduframe roles to Canvas roles you need to map the Eduframe role to the 'technical Canvas role name'. This applies to the following roles pre-built in Canvas.

  
  

  Technical Canvas role name	Visible role name in Canvas
  observer	Observer
  ta	TA
  designer	Course Designer
  teacher	Teacher

Sync information from Eduframe to Canvas

What information will sync from Eduframe to Canvas?

Eduframe	Canvas
Category	Subaccount
Subcategory	Sub-subaccount
Course edition	Course - Creation of empty course shell - Name defined within Eduframe (Plugin Canvas)
Meetings	Meetings
Enrollments (Teacher/Participants - Students)	Enrollments (Teacher/Participants - Students)

What happens after changes in Eduframe to Canvas?

Eduframe	Canvas	Condition	DIRECT	OVER-NIGHT
Course
Create new course edition	New course Canvas  * Name course will be course template - date - location - variant (depend on settings).  *Canvas Course code will be de code from the course template of Eduframe	Synchronized to Canvas button is enabled in Eduframe	✅
Button ‘Synchronized to Canvas' disabled and save course	Course gets status 'deleted' and is not visible in Canvas anymore if there were no content and enrollments yet.		✅
Change name course template or code on course template in Eduframe	In Canvas the course name or code will change.			✅
Change startdate, location or variant	In Canvas the course name will change.	After saving the course in Eduframe	✅
Create new meeting	New meeting in course agenda of the canvas course.  * Title is name meeting  * Date is date meeting  * Time is time meeting (Only when 'sync meetings to Canvas is enabled')	* After saving a meeting * After manually click on save a course in the tab 'general' (direct)  * Otherwise the meeting will be synced overnight.	✅
Change meeting	Change meeting in Canvas course agenda (only when 'sync meetings to Canvas is enabled')	* After saving a meeting * After manually click on save a course in the tab 'general' (direct)  * Otherwise the meeting will be synced overnight	✅
Participants (students)
-	All users in Eduframe will be synced to Canvas	Setup sync		✅
Participant has a confirmed enrollment  (Student will see course in Eduframe student portal)	Course will be visible in Canvas	Enrollment confirmed	✅
	Access to Canvas course	* Enrollment confirmed  * Access Canvas when startdate is passed * Course is published in Canvas	✅
No more access to Canvas course because the fixed course end date is passed or the flexible course is closed	* End date is passed for access Canvas * Flexible course is closed * Enrollment is concluded in Canvas		✅
Enrollment of participant is canceled.	Enrollment in Canvas gets the status 'inactive' and the participant no longer sees the course in Canvas (and Eduframe student portal).	Enrollment gets status 'canceled' in Eduframe	✅
Enrollment of participant is removed	Enrollment in Canvas is canceled and the participant no longer sees the course in Canvas (and Eduframe student portal)	Enrollments get removed from Eduframe	✅
Changes to participant data, e.g. name			✅*
Delete participant	Delete participant from Eduframe	Participant is soft-deleted. For hard-delete, contact Drieam or Instructure support.		✅
Teachers
Add teacher at course level in role	Acces to Canvas course	Eduframe teacher role must be linked to the Canvas teacher role (See Plugin Canvas)	✅
Delete teacher at course level	No acces to Canvas course			✅
Plan teacher at meeting/ subevent level	Acces to Canvas course	Eduframe teacher role must be linked to the Canvas teacher role (See Plugin Canvas)	✅
Delete teacher at meeting/ subevent level	No acces to Canvas course			✅
Change teacher to active	Access to Canvas courses	Teacher active status is updated	✅
Change teacher to inactive	No access to Canvas courses	Teacher active status is updated	✅
Calendar feed
Synchronization with own agenda (calendar feed)		The feed is updated immediately, but it depends on the calendar application how often the feed data is actually retrieved. For some clients you can set that (Mac) for others (Google) you can't, in the case of Google changes can take up to 24 hours.	✅

Note: 
- When you change user data manually in Canvas, Eduframe will overwrite this after the next overnight sync. 
- Only meetings synchronize to Canvas. Subevents do not synchronize to Canvas.

Course completion in Canvas to Eduframe

In Eduframe, courses can be completed by the integration between Canvas and Eduframe. When the student completes all module requirements of a course in Canvas, this can be a trigger to Eduframe to complete the course. 

Read more about this in this article. 

How can you merge double users in Canvas? 

Before the Eduframe (and Canvas) implementation you might already have an account in Canvas. After connecting Eduframe to Canvas, there will be a new user coming from Eduframe to Canvas. That would mean that you have two users. You can merge these users in Canvas. 

Note: 
- Eduframe will still be able to find the user after two users a merged in Canvas. Eduframe finds the user using an LTI ID, when merging users in Canvas the resulting user will have two LTI ID's.
- When you merge users in Eduframe, users will also merge in Canvas. Read more about this in the merge duplicate contacts article. 

FAQ Eduframe-Canvas integration

Can Eduframe create sections in Canvas courses? 

No, in Eduframe there are no sections within a course and therefore can not be synced to Canvas. 

Next to that it is possible to use sections in Canvas.
In Canvas there is always one section per course. When Eduframe is creating a course and pushing enrollments to Canvas, this will be in that section (course section). This section have to stay as it is. 

If you want to create more sections, see here you possibilities: 

• Adding manually extra section(s) in Canvas course.
• Adding extra section(s) via sis import (csv) in Canvas course

How can you use Terms in Canvas when Eduframe and Canvas are connected? 

Terms (Canvas functionality) are intended to cluster courses chronologically. Terms can only be defined in Canvas on the root account; manually, via SIS imports or API. Terms are something that can be arranged in Canvas. Eduframe pushes the default/standard term through in Canvas courses.
Eduframe will fill in the course start and end date within a Canvas course and therefor makes use of the course dates. 

If you want to use Terms in Canvas, this is possible with the following use case: In Canvas you can filter by terms in all course overviews. 

There are options to connect other terms as well: 

• Adjust manually in Canvas
• SIS import
• API calls bulk in Canvas 

Important: 
- The participation within course settings in Canvas, should stay on Course.
- Changing the participation to 'term' will ALWAYS be synced back to 'course'.

How can I sync grades from Canvas back to Eduframe? 

You can sync grades back from Canvas to Eduframe with the GradeSync LTI. Read more about it in this article.