E-invoicing using Peppol

TABLE OF CONTENTS

• Sending Invoices via Peppol (E-invoicing)
• How to enable e-invoicing
• How to identify recipient organizations
• How to send an e-invoice
• More information

Sending invoices via Peppol (E-invoicing)

Instead of sending invoices via email, you can also send them as e-invoices to organizations that are part of the Peppol network.

How can I enable e-invoicing?

To use this feature, please contact our support team.

We’ll need the following information:

• Your Peppol party ID

• Optional (only required if you offer VAT-exempt products):

  • Your tax category code

  • A tax exempt reason code

Refer to the official Peppol documentation for valid codes:

• Tax category codes

• Tax exempt reason codes

How can I identify the organizations I want to e-invoice?

• Request the ID
  Ask the organization for their Peppol Party ID or search for it in the Peppol directory.
  Note: An organization may have multiple IDs. Eduframe only needs one valid ID.
  Important: you are responsible for entering the correct Peppol Party ID for your customers.
  
  
• Enter the ID in Eduframe
  Go to the organization’s detail page and add the Peppol Party ID.
  
  
• Use the correct format
  A Peppol Party ID consists of two parts:
  • A numerical prefix (based on the country and ID type)
  • The organization’s unique identifier

Important: Although Peppol supports both letter-based and numerical prefixes, Eduframe only accepts the numerical format. For a complete list of numerical prefixes, please refer to this page.

Example: For a Dutch KVK number 12345678:

• NL:KVK:12345678 → not accepted by Eduframe
• 0106:12345678 → correct format

• Optionally validate the ID
  After entering the Peppol Party ID, click Validate to check whether the organization can receive e-invoices via Peppol.
  
  
• Add the invoice address
  Make sure the organization has a valid invoice address in Eduframe. Without it, sending a Peppol e-invoice is not possible.

How can I send an e-invoice?

Sending an e-invoice is just like sending an invoice per email:

1. Find the invoice you want to send.

2. Click the 'Send' button.

3. Select 'Send invoice via Peppol'.

This will start sending the e-invoice. You’ll see status updates on the invoice timeline:

• Sent successfully via Peppol

• Received successfully by the recipient, via Peppol

• If something is missing (e.g. address, party ID), you’ll get an error message.

• If delivery fails, Eduframe will show an explanation on the timeline.

At this time e-invoicing is only supported for organizations. You cannot send an e-invoice to individuals.

More information

Click here for other Articles around the Settings page in Eduframe

Click here if you have any questions for support.