TABLE OF CONTENTS
Google Drive integration
Description
Functionality
Users can add files to their portfolio directly from their Google Drive (personal/work/school) cloud storage.
Advantage
This makes it easy to directly upload files from Google Drive to the portfolio without the need to download it to the local machine and upload it afterward.
Location
In a collection, or on the ‘My evidence’ tab > ‘Add evidence’ > ‘File upload’ > ‘Open Google Drive’
Availability
This is a feature option. Portflow admins can enable or disable this feature in the admin panel. Disabling the feature does not impact previously imported files from Google Drive.
Data
The integration processes the following data:
| Data | Source | Destination | Storage |
|---|---|---|---|
| User e-mail address for Google Account | User (direct input) | N/A | |
| User password for Google Account | User (direct input) | N/A | |
| Selected file metadata | Portflow | Not stored by Drieam, only file URL used to request the file object. | |
| Selected files (objects) | Portflow | Only selected files are stored in Portflow storage. | |
| Authorization token to access the cloud storage | Portflow | This is not stored by Drieam, can be stored in the browser’s cache by Google. |
Portflow’s use and transfer of information received from Google APIs (to any other app) will adhere to Google API Services User Data Policy, including the Limited Use requirements.
Protocol/API
For this integration, we make use of the following Google Drive API Scopes:
- https:/
/ - View and download all your Drive files.www. googleapis. com/ auth/ drive. readonly
End of use
- Access from Portflow to your Google Account and Google Drive can be revoked in Google's My Account settings under Security > Your Connections to Third-Party Apps and Services (https://myaccount.google.com/connections)
Microsoft OneDrive integration
Description
Functionality
Users can add files to their portfolio directly from their OneDrive (personal/work/school) cloud storage.
Advantage
This makes it easy to directly upload files from OneDrive to the portfolio without the need to download it to the local machine and upload it afterward.
Location
In a collection, or on the ‘My evidence’ tab > ‘Add evidence’ > ‘File upload’ > ‘Open OneDrive’
Availability
This is a feature option. Portflow admins can enable or disable this feature in the admin panel. Disabling the feature does not impact previously imported files from OneDrive.
Data
The integration processes the following data:
| Data | Source | Destination | Storage |
|---|---|---|---|
| User e-mail address for Microsoft Account | User (direct input) | Microsoft | N/A |
| User password for Microsoft Account | User (direct input) | Microsoft | N/A |
| Selected file metadata | Microsoft (OneDrive) | Portflow | Not stored by Drieam, only file URL used to request the file object. |
| Selected files (objects) | Microsoft (OneDrive) | Portflow | Only selected files are stored in Portflow storage. |
| Authorization token to access the cloud storage | Microsoft | Portflow | This is not stored by Drieam, can be stored in the browser’s cache by Microsoft. |
Protocol/API
For this integration, we make use of the following Microsoft API permissions
Microsoft Graph (used for personal OneDrive accounts):
- Files.Read.All - Read all files that the user can access (own files and files that are shared with them)
SharePoint (used for professional/institution OneDrive/SharePoint accounts):
- MyFiles.Read - Read user files
- AllSites.Read - Read items in all site collections (required to access files that are shared with the user)
End of use
- Personal OneDrive permissions can be revoked by users by removing Portflow from the apps and services they have given acces to in their Microsoft account (account.live.com/consent/Manage).
- Professional OneDrive permissions can be revoked by organization admins in Microsoft Entra admin center (entra.microsoft.com) under Enterprise applications (look for Portflow).
Google OAuth for Alumnus Login
Description
Functionality
Users can link their personal Google account to Portflow to allow them to sign in to Portflow after graduation.
Advantage
Keep access to your portfolio after graduation, also see Log in to Portflow.
Location
In the main menu, click the user avatar and choose 'Alumnus Login'.
Availability
This is a feature option. Portflow admins can enable or disable this feature in the admin panel. Disabling the feature will disallow access from linked Google accounts to Portflow.
Data
The integration processes the following data:
| Data | Source | Destination | Storage |
|---|---|---|---|
| User e-mail address for Google Account | User (direct input) | N/A | |
| Portflow | Only used to send an email to notify that the account has been linked to Portflow. This is not stored in the Portflow database. | ||
| User password for Google Account | User (direct input) | N/A | |
| UID (OAuth Unique Identifier) | Portflow | Stored in Portflow database as long as it is not disabled, linked to the user in Portflow. |
No data is transferred from the institution towards Google. Google does not get any information about the institution or user apart from the fact that they have authorized Google to be used to sign in at Portflow.
Protocol
End of use
- Users can unlink Google from their Portflow account by unlinking Google as their alumnus login provider. This removes the stored data in Portflow.
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