I want to get started with the pilot

Modified on Tue, 26 Jul 2022 at 01:16 PM

This article explains how you can get started with the guided StudyCoach pilot as a member of the project team. The underneath seven steps will guide you through the entire StudyCoach pilot process guided by your Drieam contact person(s). 

Table of contents 

  STEP 1: Kick-off meeting

  STEP 2: Technical meeting

  STEP 3: Functional meeting

  STEP 4: Preparation of the training

  STEP 5: Training

  STEP 6: Evaluation of the training

  STEP 7: Two-weekly appointments, with set mid-term and end-term evaluations

STEP 1: Kick-off meeting with Drieam

The kick-off meeting with Drieam is the starting-point of a pilot project. In this meeting the project team from the institute meets the Drieam colleagues. Moreover, a mutual understanding of the ambitions and goals will be set, a general planning is discussed and the next steps will be established. 

After the kick-off meeting with Drieam, the project team members can start working on the following steps:

☐ Write a short institute-specific 'Why StudyCoach?-statement' to be used for internal communication. A template can be found here: 'Why StudyCoach?'-statement template

Work internally on the tasks and questions of the functional configuration as a preparation for the meeting 'Functional Meeting with Drieam'.  

  Tip: A project team-member can follow the 15-minute introduction journey through StudyCoach 'I want to get started as a coach' to experience a kick-start in understanding the basics of StudyCoach. This 15-minute journey will help in establishing a well-informed functional configuration. 

STEP 2: Technical meeting with Drieam

The technical meeting with Drieam is a prerequisite for enabling StudyCoach within the institute's Canvas environment. In this meeting, a technical team member of Drieam will discuss the installation of StudyCoach with a technical contact person of the institute. It can be useful to read the article 'Technical installation' in advance of this technical meeting with Drieam. 

STEP 3: Functional meeting with Drieam

The functional meeting with Drieam follows after the technical meeting and is preferably attended by the entire project team of the institute. Thorough internal preparation in the form of filling out the questions and tasks in the 'Functional configuration' article facilitates a well-informed meeting in which the settings of StudyCoach will be established with careful consideration. 

STEP 4: Preparation of the training with Drieam

The training-preparation meeting with Drieam follows after the functional meeting and is preferably attended by the didactical colleagues of a project team. During this meeting the training will be prepared by a didactical consultant of Drieam together with the institute's representatives. 

STEP 5: Training by Drieam

During the training, the end-users of StudyCoach are trained by a didactical consultant of Drieam. During the training, members of the internal project team are advised to be present as well. In this way, institute-specific questions, as well as StudyCoach-specific questions can be answered in the best way. Moreover, all questions and insights that are raised during the training can be gathered by an internal project team member.

STEP 6: Evaluation of the training with Drieam

During this evaluation meeting, the training of the end-users of StudyCoach is evaluated with the project team. Questions and insights raised during the training will then be thoroughly discussed and adjustments to the StudyCoach-settings can still be made. 

After the evaluation of the training, the StudyCoach access for all users can go live! This means that access to StudyCoach will be opened up for all end-users by the responsible manager. Before going live, we advise careful internal communication towards the end-users, for example, inspired by the '5 reasons why to use StudyCoach' article and the 'Why StudyCoach?'-statement template.

  Tip: The articles in this knowledge base can be used in the internal communication of institutes to end-users. The articles 'I want to get started as a student' and 'Improving your Canvas environment to assure complete and correct data in StudyCoach' are a good starting point, but all other articles can be used as well for internal communication.

STEP 7: Two-weekly appointments, with set midterm and end-term evaluations

During the pilot, Drieam finds it its high responsibility to stay up-to-date on the latest developments regarding StudyCoach within the institute. Therefore, the institute can make use of two-weekly half-hour meetings in which the progress of the pilot, the experiences of end-users and emerged questions will be discussed. Moreover, Drieam and the institute organize a midterm and final evaluation together to evaluate the pilot project. 


  Questions? Feedback? Need help?

      Feel free to contact us.

Was this article helpful?

That’s Great!

Thank you for your feedback

Sorry! We couldn't be helpful

Thank you for your feedback

Let us know how can we improve this article!

Select atleast one of the reasons

Feedback sent

We appreciate your effort and will try to fix the article