Working with collections and activities

Modified on Tue, 27 Aug at 12:03 PM

This knowledge base will not be updated after 27 August. You can find the new knowledge base on: knowledgebase.portflow.app


Organizing the portfolio is possible by using collections. In a collection, evidence and feedback are collected. The user determines what represents a collection, for example, competencies students are working on, learning outcomes, projects, a minor, etc.  


The number of collections within a portfolio is unlimited. While submitting the portfolio, a user decides on which collections to submit. Thus, collections can be excluded from the assessment. Collections can also be hidden by a portfolio owner.


Creating Collections

To create a new collection, start at the homepage of Portflow.

  1. Click on ‘+ Add new’
  2. Click on ‘Collection
  3. Give the collection a name (mandatory) and a subtitle (optional)
  4. Click on ‘Add

Rearranging Collections

On the home page of Portflow, it is possible to:

  • Change the name and subtitle of the collections
    1. Click on the three dots (⋮)
    2. Click on 'rename'
  • Move a collection (to a different section)
    1. Click on the six dots on the left side of the collection card (⋮⋮)
    2. Drag the collection to the new place
  • Change the color of the collection 
    1. Click on the collection icon
    2. Pick the desired color for the collection
  • Hide a collection from visitors
    1. Click on the three dots (⋮)
    2. Select 'hide'

If desired, an extended collection description can be added via the pen icon within the collection (the page opens when you click on the collection card)



Creating and managing activities within a collection

What are activities? 

Activities are 'placeholder' evidences in a certain order, within a collections and contain titles, descriptions and associated goals. Activities can be imported through a template or created by the student. Activities can be enriched with evidences by the student. 


What is the difference between evidence and activity view?

On the collection page, you can switch 'views' between the activity view and the evidence view. The differences are shown in the table and image below.


Evidence view
Activity view
All evidence in this collection is visibleEvidence not added to an activity are not visible
Evidence is sorted by goal. Evidence associated with 2 goals is shown twice.Evidence is sorted by activity. Evidence associated with multiple goals is shown once, with all goals labelled on the activity. 
Title, upload date, nr of versions, associated sub-goals and 'order' of evidences are shown.
Associated activities, or 'empty' activities are not visible
Title, upload date, nr of versions, associated goals and 'order' of activities are shown.
If an activity does not have evidence yet, the activity is still visible.
Immediately add evidence from this view, which is not associated with neither a goal nor an activityFirst create an activity, before evidence can be added to the collection. It then immediately contains the same information as the activity (associated goals, activity, title and description)














Was this article helpful?

That’s Great!

Thank you for your feedback

Sorry! We couldn't be helpful

Thank you for your feedback

Let us know how can we improve this article!

Select at least one of the reasons
CAPTCHA verification is required.

Feedback sent

We appreciate your effort and will try to fix the article