Welcome to the user guide for adding notifications to a survey. This user guide is meant for all Qualtrics LTI users. If you have any remaining questions, feel free to reach out to our support here.


 The notification feature is optional, it can be enabled or disabled by the root-account admin. If the option to add a notification when creating a survey assignment is not visible, please contact your root-account admin to enable the notification feature.


Contents

  1. What is the notification feature?
  2. How do I enable the notification feature as a root-account admin?
  3. How do I set a default message as a root-account admin? 
  4. Adding notifications to a survey assignment
  5. Adding notifications to a bulk survey

What is the notification feature?

The notification feature allows you to add an announcement and up to five reminders to a survey assignment or bulk survey. 


Announcement

An announcement scheduled with Qualtrics LTI creates a Canvas announcement which will be received by all course participants of the course. These are useful to make students aware of the survey, including a direct link to the survey inside Canvas itself. 


Reminder
Reminders are created to specifically target students who have not filled in the survey yet. Therefore reminders are only sent to students who have not yet (fully) submitted the survey. It's possible to create up to 5 reminders.


The notification feature does not work in combination with blueprint courses or copied courses or assignments.


How do I enable the notification feature as a root-account admin?

When you want to use the notification feature you or your root-account admin will first have to turn it on. You can do this by going to the Qualtrics integration in the root-account, clicking on the 3-dots button, and clicking on 'Settings'. This will bring you to the settings page with the following overview. You want to turn on the feature 'Survey notifications'.

Once you try to enable bulk surveys on the settings page it might give you the following pop-up:



To add the timezone to the app you will have to go to 'Settings' in your admin navigation of Canvas.



Once on the settings page, you can find 'Apps' as one of the tabs.



Clicking on it will give you an overview of all your installed apps, including the Qualtrics integration. The next step is to click on the gear icon on the right.



This will give you a dropdown with an 'Edit' option. When clicking this it will bring us to the settings of the app.



Finally, we want to add person_address_timezone=$Person.address.timezone in the Custom fields overview. You can simply go to the bottom of the Custom fields and past it underneath the last line.




You should now be good to go! If this was a little too complex or it is giving you issues, please contact support@drieam.com and we will help you set it up!


How do I set a default message as a root-account admin?

As a root-account admin, you can set a default message and title for both the announcement and reminder. You can set the default announcement by going to the 'Default announcement'  tab. You can set the default reminder by going to the 'Default reminder'  tab. The text has no option to add formatting. However, you are able to insert a link to the corresponding assignment by using the ' Insert survey link'  button.




Adding notifications to a survey assignment

When setting up an assignment you will get the following screen after selecting your survey and setting the belonging data fields:



You can select if you want to add an announcement and one or more reminders. You can pick both, one or none. If you picked announcements you will get the following overview:



You can pick a post date and make changes to the default message if desired. The text has no option to add formatting. However, you are able to insert a link to the corresponding assignment by using the ' Insert survey link'  button. If you also picked reminders you will get a similar overview:



The difference is that you can schedule up to five reminders compared to one announcement. Simply click on the '+ Add reminder date' text to add another reminder. If you schedule more than one reminder, they will all have the same title and reminder message.


After setting your announcement and/or reminder(s) you continue the assignment set-up by selecting 'Save' and finishing up the assignment as usual. 



Adding notifications to a bulk survey

Notifications can also be added to bulk surveys. It is an extra step at the end of setting up the bulk. You can switch between the announcement en reminders using the tabs 'Set Announcement' and 'Set reminder'. 


You schedule an announcement by simply setting a post date and schedule reminders by setting one or more post dates. You can make changes to the default messages if desired. The text has no option to add formatting. However, you are able to insert a link to the corresponding assignment by using the ' Insert survey link'  button.

After setting your announcement and/or reminder(s) you continue the bulk set-up as usual. 



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